TERMS & CONDITIONS

Duck Derby Official Terms & Conditions

Thank you for supporting KANSAS BIG BROTHERS BIG SISTERS (KSBBBS) SERVING ELLIS COUNTY!  Your purchase of one or more of Duck Derby raffle duck(s) signifies agreement to the following Terms & Conditions. In the event of any dispute, a reasonable interpretations or determination by KSBBBS as to the application of these Terms & Conditions is final and binding. KSBBBS raffles are void where prohibited by law. This raffle is licensed by the State of Kansas under Raffle License # RAF000060.

  • The Hays Duck Derby is produced by Kansas Big Brothers Big Sisters Serving Ellis County, a charitable organization under section 501(c)(3) of the Internal Revenue Code.
  • A ticket (duck number) represents a chance to win the opportunity to accept an offer of the stated prize. All sales of tickets (duck numbers) are final, and no refunds will be paid.  Tickets, prizes, and any winner’s rights are not transferable. The IRS has ruled that payment for a raffle ticket is a tax-deductible charitable contribution only to the extent the amount of the payment exceeds the price of the ticket.
  • The Hays Duck Derby will be held on Wednesday, August 4th, at the Hays Aquatic Park from 5:30 p.m. – 7:30 p.m. A maximum of 10,000 ducks will be entered in the race. Chances of winning depend on the total number of entries. After all ducks available for adoption have been assigned an owner, no more duck adoptions will be made.
  • Ducks will be launched into Hays Aquatic Park Lazy River starting at approximately 6:00 p.m. There will be at least 2 heats of approximately 3,500 ducks per heat. The top 500 ducks of each heat will compete in a Championship Race to determine the winning ducks for prizes.  Winners will be announced at the Duck Race Awards Ceremony following the Championship Race.
  • A number will be written on the bottom of each duck relating to the number on the official Duck Adoption Tracking Sheets. The person’s name appearing on the official Duck Adoption Tracking Sheets corresponding to the numbers on the first ducks in order of finish as gathered in the duck trap or collected by the Producer will be awarded prizes. Positive identification will be required to claim any prize(s). Winners do not need to be present to win. Winners not in attendance will be notified by email, phone, and/or mail and must pick up their prize from Kansas Big Brothers Big Sisters by August 31, 2021.
  • All ducks entered are and shall remain property of Kansas Big Brothers Big Sisters. Once the ducks are launched, they are on their own. No attempt to interfere with any duck is permitted, unless deemed necessary by the race committee.
  • Kansas Big Brothers Big Sisters reserves the right to postpone or reschedule the race or to determine the winners by random drawing in the event of inclement weather, Acts of God, or other circumstances beyond Kansas Big Brothers Big Sisters’ control.
  • A copy of the rules and regulations, a list of prizes and, after the event, a list of prize winners can be obtained by sending a written request with self-addressed stamped envelope to: Kansas Big Brothers Big Sisters serving Ellis County, 1200 Main, Suite 102, Hays, KS 67601
  • A minimum donation of $5.00 is requested. Free entries defeat the charitable fundraising purpose of this event and are not encouraged. No purchase is necessary and any person may, prior to August 1st, request one free entry per person, by submitting a written request for such entry and a self-addressed stamped envelope to the mailing address listed in rule seven. Requests for free entries will not be accepted after 5:00 p.m. on August 1st.
  • The winner of any prize in the adult Duck Race must be over 18 years of age and must pay any applicable sales tax or other fees associated with the prize. Winner need not be present to win.
  • Winners will be announced at an Awards Ceremony following the Championship Race. Winners will also, where necessary, be notified by telephone, email and/or U.S. mail. If a winner does not claim his/her prize by August 31, 2021, or if Kansas Big Brothers Big Sisters is unable to contact a winner due to insufficient or illegible contact information, or if a winner is deemed ineligible to win a prize, Kansas Big Brothers Big Sisters will select a substitute winner by random drawing of eligible numbers. All prizes will be awarded.
  • Kansas Big Brothers Big Sisters Serving Ellis County paid employees and their household members are not eligible to win any prizes from the Duck Derby.
  • KSBBBS will officially notify the grand prize and any secondary prize winners in writing with a Winner Affidavit (“WA”) either by personal delivery or via certified U.S. mail, return receipt requested, to the mailing address provided by the purchaser. The winner must accept the prize, “as is,” by signing the WA and returning it, and any required tax payments and forms, to KSBBBS within 7 days after the date the WA was received. If the winner fails to accept the prize, the prize is forfeited and no substitute or alternative prize will be provided. A forfeited prize will be awarded to the next winner that was selected in the drawings. Acceptance of a prize constitutes permission for KSBBBS to use the winner’s name, picture, video image, and relevant quotes to promote KSBBBS raffles and programs, and agreement by the winner that the prize will not be used for fundraising for another charity. KSBBBS may, at its sole option, substitute a prize of equal or greater value if the stated prize is not reasonably available. The agreed upon fair market value of the prize will be provided on the WA. The winner of each prize shall have no rights in or to the prize itself until he/she has timely executed the WA and returned it to KSBBBS and until delivery of the prize to the winner has been completed. Until that time, as between KSBBBS and the winner, each prize remains the sole property of KSBBBS. The winner accepting the prize or the substituted prize will take ownership subject to all applicable federal, state, and local restrictions.
  • Taxes:  The value of each prize is includible in the winner’s gross income, and is subject to reporting by KSBBBS to the Internal Revenue Service. Each winner is solely responsible for payment of all federal, state, and/or local income, sales, or use taxes due to his or her acceptance of any prize won through the raffle. With respect to any prize whose value is more than $5,000, the Internal Revenue Service requires KSBBBS to withhold federal income tax at the rate of 25%, and the winner must pay the amount of tax to be withheld to KSBBBS as a condition of transfer of ownership of the prize. If the prize awarded is a cash prize, KSBBBS will withhold all required taxes and the final payment of cash prize to the winner will be the stated prize total less the taxes withheld. KSBBBS will provide the winner an IRS Form W-2G and will remit payment to the IRS on the winner’s behalf. Taxes paid by the winner for non-cash prizes and taxes withheld from cash prizes may not constitute the entire amount of taxes and/or fees owed to federal, state, or local taxing entities. The winner of any prize is fully liable of any and all taxes, fees, or other cost associated with prize winnings and beyond any amounts withheld by KSBBBS. Winners should consult a tax professional. 
  • No Warranty: Each winner accepts the prize “as is,” and without recourse to Kansas Big Brothers Big Sisters, its officers, directors, volunteers, staff, sponsors and other related entities with respect to any defect, injury, damage, or other problem that may arise or become apparent with respect to the prize.
  • Limitation of Liability: Because KSBBBS has no right to control, nor exercises any control, over the personnel of any seller, or manufacturer of any prize, or any part of any prize, KSBBBS assumes no responsibility for any financial loss, personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity that a winner may experience by reason of (1) performance or nonperformance by any supplier; (2) wrongful, careless, negligent, or unauthorized acts or omissions by any supplier or its employees, or by any other party not under the control of KSBBBS; (3) acts of God and acts or omissions of third parties; (4) mechanical or construction failures; or any other event or condition beyond KSBBBS’s control. Each winner hereby releases and holds Kansas Big Brothers Big Sisters, its officers, directors, volunteers, staff, sponsors, and related entities harmless with respect to any claim based on any such occurrence. Kansas Big Brothers Big Sisters, its officers, directors, volunteers, staff, sponsors, and related entities shall in no event be liable for special or consequential damages arising from the use or ownership of any prizes.

Frequently Asked Questions

How does it work?

On the bottom of each duck is a number from 1 to 10,000. When you adopt a duck (or many ducks) at a participating business or Kansas Big Brothers Big Sisters (1200 Main, Suite 102), you will receive a certificate identifying the numbers registered to your ducks. If you adopted 5 ducks, your name will be placed next to 5 different numbers. All duck numbers, with their corresponding owners, will be entered into a database which will be used to announce the winners at the Duck Derby awards ceremony and will also be posted following the race on the website. Be sure to bring your certificate with you to the Duck Derby so you can easily see if your duck made it into the Championship Race.

What if you have 9,000 Adopted Ducks but you have 10,000 numbered Ducks?

If all our ducks have not been adopted by Duck Derby day, the remaining ducks will be available for adoption until 30 minutes prior to the start of the race at a booth set up at Hays Aquatic Park.

How will I know if my duck wins?

There will be an Awards Ceremony following the Championship Duck Race with the winners and their respective prizes announced. If you are unable to attend and are a winner, Big Brothers Big Sisters will contact you using the information you provided with your duck adoption.

Are they real ducks or rubber ducks?

Rubber ducks, silly!

Who can adopt a duck?

You must be at least 18 years old to adopt a duck.

Once I adopt a duck, do I get to keep it?

Good question. For the yellow ducks adopted for the adult Duck Race, you will not keep your duck. After you adopt your duck, Big Brothers Big Sisters will work hard to train, coach, and make sure each one is ready for Hays Duck Derby. After the Duck Race, all of the ducks will fly away, ready to return again next year. However, the colorful ducks in the children’s Duck Dash will be the lucky ones because each child with a duck in the race will get to take a duck home with them.

Do I need to be present to win?

No, the winner does not need to be present to win. We do hope you will join us for the festivities though!

Is there an admission fee for the Hays Duck Derby?

No, the Hays Duck Derby is open to the public and is held at Hays Aquatic Park.

Can I adopt ducks on Duck Race Day?

If all our ducks have not been adopted by Duck Derby day, the remaining ducks will be available for adoption until 30 minutes prior to the start of the race at a booth set up at Hays Aquatic Park.

How do I contact someone at Big Brothers Big Sisters if I have questions or issues not answered here?

Please contact us by emailing ellisco@kansasbigs.org. You may also call Big Brothers Big Sisters at 785-625-6672.

Who does the Hays Duck Derby benefit?

All proceeds from the Hays Duck Derby benefit Big Brothers Big Sisters serving Ellis County, a 501(c)(3) nonprofit organization whose mission is to provide children facing adversity with strong and enduring, professionally supported one-to-one relationships that change their lives for the better, forever. Please visit us at: http://www.ellis.kansasbigs.org and Facebook at https://www.facebook.com/ellisbigs.